School Secretary

John Rex Charter Elementary School
Job Location:
Oklahoma City, OK
Posted on:
Job Type:
Full Time

Summary:The John W. Rex Charter Elementary School secretary is the face of the school when patrons enter the school and is responsible for all aspects of general office procedures related to the school. To pursue this position, please submit a letter of interest, current resume, and an application to

John W. Rex Charter Elementary School is an Equal Opportunity Employer. 

Duties:The school secretary manages and maintains a friendly, positive customer-service oriented office as well as the oversight of attendance, enrollment, and the daily processes of the school office. The school secretary reports to the site administrator, or designee, and will coordinate all school records, inventories, and serve as a resource for staff, board and the public in interpreting and/or implementing the school’s policies/procedures. In this capacity, they will work under the administrator and assist in overseeing the school office operations, attendance, enrollment and finances. Cultivate a climate and culture based on service to others and passion for children. Assist administrators with duties as assigned. Supervise and manage other staff as assigned, ensuring the mission/goals of the school are met.


  • Experience working in a school environment with administrators, teachers, parents, students, 
  • board members, and community stakeholders
  • Knowledge of Oklahoma charter school law and knowledge of charter school operations is preferred
  • High school diploma or equivalent; additional training in secretarial or business/office skills preferred
  • 3+ years office/clerical experience in an educational setting preferred
  • Working knowledge of office procedures and the operation of office equipment.
  • Proficiency in operating software (Word, Excel , Google docs, or other) and Student Information Systems
  • Proficiency in all aspects of office etiquette; organizational, communication skills, and interpersonal skills; telephone etiquette; listening skills; and business communications including spelling, composition and proofreading
  • Knowledge of current best office practices, procedures, including basic first-aid and/or CPR
  • Knowledge of accounts receivable/accounts payable
  • Knowledge of federal programs and school procedures preferred, including Child Nutrition guidelines
  • Ability to communicate in Spanish is desirable
  • Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Reports To:Head of School or designee (e.g. site administrators)

Skills / Requirements:We are seeking a professional who has strong leadership skills, broad experience and knowledge in handling multiple projects/deadlines simultaneously. Has the ability to make decisions and maintain a professional, friendly, courteous, and efficient office environment. Has excellent interpersonal and communication skills, bilingual (Spanish) preferred. Is a self-starter with the ability to manage and complete projects independently. Is self-directed, enthusiastic, and goal oriented. Can work under tight deadlines while still maintaining strict confidentiality, attention to detail, quality, and accuracy. Ability to maintain good judgment and composure during emergency situations and in assisting with any first aid or CPR situations.

LANGUAGE SKILLS:Ability to read, analyze and interpret general professional journals, technical procedures, and/or government regulations or guidance. Ability to write reports and correspondences as may be appropriate. Ability to effectively present information and respond to questions in one-on-one and small group situations to students, parents, teachers, staff and the general public.

MATHEMATICAL SKILLS:Ability to plan budgets and use the mathematical skills required to do so. Ability to maintain accurate records and supportive documentation for projects under the supervision of the position.

REASONABLE ABILITY:Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical and diagram form and deal with several abstract and concrete variables.

OTHER SKILLS AND ABILITIES:Ability to use computer and computer related programs and other technologies needed to perform essential job functions. Ability to apply knowledge and current research and theory. Ability to establish and maintain effective working relationships with students, staff, and the community. Ability to organize and chair or facilitate committees and meetings. Ability to communicate clearly and concisely both in oral and written form. Ability to perform duties and awareness of all school requirements and Board of Directors policies.

PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to stand, walk, sit and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision and depth perception.

WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee regularly works inside. The noise level in the work environment is quiet to loud depending on the activities in the particular part of the day and location.The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. The individual currently holding this position may perform additional duties and additional duties may be assigned.

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