Administrative Assistant

Oklahoma Public School Resource Center
Job Location:
Oklahoma City, OK
Posted on:
Job Type:
Full Time

FLSA Status: Non-Exempt

Reports to: Operations Director                                             


About the Oklahoma Public School Resource Center (OPSRC)

The OPSRC is a nonprofit dedicated to improving all public schools throughout Oklahoma.  In an effort to relieve the administrative burden on public schools, OPSRC provides technical services in the following areas: Finance, Technology, Legal, Teaching and Learning, and Communications.  Additionally, OPSRC works to foster collaboration in the public education community by articulating collaborative reform strategies and advocating for policies that help strengthen public schools in Oklahoma.  Membership in OPSRC is open to all Oklahoma public schools, including rural districts and charter schools, educational cooperatives and educationally-related entities and businesses.


Job Description

The Administrative Assistant is responsible for assisting the Operations Director and Executive Director if needed in managing the activities of the overall organization.


Primary Job Responsibilities

  • Demonstrate capacity for exemplifying the values expected within the organization and for promoting the mission of OPSRC.
  • Ability to work in a fast-paced environment.
  • Provide excellent customer service to all callers, visitors, external partners, vendors and staff.
  • Assist in the day-to-day operation of the office including distribution of mail, maintenance of the copy machines, office supplies, phone system, etc.
  • Assist Operations Director with bookkeeping/accounting functions.
  • Assist staff in developing and instituting methods for quality control and accuracy in membership and other databases.
  • Assist in special projects or events in support of the team and staff as needed.
  • Provide clerical support to other areas within the organization; i.e. minor word processing, assisting in mass mailings, etc. 
  • Assist in the management of the organizational shared calendar and support to the executive director scheduling internal and external meetings and conference calls as needed.
  • Manage OPSRC shared calendar to ensure there are no meeting overlaps in shared spaces with TFA. Work with outside entities requesting use of meeting space(s).
  • Effectively prioritize projects delegated by a variety of staff to accomplish tasks in the timeframe specified at a high level of quality and confidentiality.


Key Abilities and Attributes

  • Must be able to identify actions necessary to complete tasks and obtain results. Some analytical ability is required in order to gather and summarize data for reports, find solutions for various administrative problems and prioritize work.
  • Work requires an extensive knowledge of office functions and an excellent command of the English language.
  • Continual attention to detail in composing, producing and proofing materials is required.
  • Must be detail oriented, extremely organized and have a high level of interpersonal skills to handle sensitive and confidential information. 
  • Passionate about public education: OPSRC is dedicated to identifying solutions to improve public school options for all children in Oklahoma.  All employees will operate with a sense of urgency and possibility.  Must be able to work collaboratively in a culturally and politically diverse community.


Minimum Qualifications

  • Associates or Bachelor’s Degree in business or related field preferred.
  • 3+ years of relevant professional experience.
  • Ability to use current versions of word processing, spreadsheet, presentation and publishing software applications including use of Google applications and calendaring.  
  • Light travel may occasionally be required-- across Oklahoma for meetings or nationally for conferences.  Must have valid driver’s license and auto insurance.


Salary and Benefits

Salary for this position is competitive and depends on prior experience. In addition, a comprehensive benefits package is included.


Work Environment

The OPSRC main office is located in Oklahoma City at 309 NW 13th Street in a two-story structure with no elevator. Accommodations will be made for meetings on the first floor if needed. Some locations visited during the course of executing job duties may not be wheelchair accessible and some time may be spent participating in outside activities.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel, such as keyboarding and writing.  The employee frequently is required to reach with hands and arms and talk and hear. Must have visual acuity to read and draft reports, memos, letters, etc. Specific vision abilities required by this job include vision adequate for the incumbent perform the responsibilities and functions of the job efficiently.  Must be able to walk, climb stairs, kneel, crouch, crawl, and lift arms and hands above shoulder level. Must be able to lift and carry items up to 25 pounds occasionally. Must be able to manually operate and use a computer. Must be able to clearly hear and understand telephone conversations. Must be able to speak and communicate clearly. 

The qualifications, physical demands and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.


Equal Opportunity Employer

To provide equal employment and advancement opportunities to all individuals, employment decisions at OPSRC will be based on merit, qualifications and abilities.  OPSRC does not discriminate in hiring, promotion, or any other aspect of your employment on the basis of race, color, religion, gender, age, national origin, physical or mental disability, marital status, sexual orientation or any other characteristic protected by law.

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